Bowls Management Committee Feedback

MIUTES OF THE CANBERRA NORTH BMC MEETING OF 18 MARCH 2020

 

APOLOGIES – Bill Pollock, Hilary Merritt, Ray McInnes, Nathan Savino

 

ATTENDEES – Rob Rawson, John Merritt, Mark Carter, Kate Schipp, Deb McGown, Graeme Marks, Ned Scanlan, Margaret Bellchambers

 

CONFIRMATION OF MINUTES OF PREVIOUS MEETING

The minutes of the previous meeting were presented. Rob Rawson moved that the minutes be accepted and Graeme Marks seconded the motion. Motion carried.

 

BUSINESS ARISING FROM MINUTES

It had been agreed to run a Sports Day in April and the annual King and Queen event in June, but these decisions had to be reviewed in the current environment. It was agreed to cancel the Sports Day due to the impacts of the Coronavirus. This is consistent with the cancellation of Bowls ACT events for the next two weeks.

A decision will be made about the King and Queen event shortly.

 

CORRESPONDENCE

A circular was received from Bowls ACT on 16 March advising that all Bowls ACT events, including Pennants competitions, the ACT Singles and club major championships have been cancelled for the next 2 weeks. This decision was based on advice about the impacts of the Coronavirus from Bowls Australia.

The BMC decided, consistent with the advice from Bowls Australia and Bowls ACT, that all organised bowls at CNBC would be cancelled until further notice. Roll ups will be allowed and members can organise their own informal games. Any such game involving 4 or more players will incur a $10 per player green fee, payable at the RUC reception desk.

Some other circulars from Bowls ACT about upcoming events were forwarded to members.

 

REPORT FROM ASSOCIATION MANAGEMENT

Ned provided some written points and spoke to some of them:

  • Club trading is doing better than what was budgeted for;
  • Gas heaters and shade cloth have been installed on the deck;
  • A grant has been approved for improved shading around the greens, with the Association to contribute on a 50/50 basis. The work should be completed by early Spring;
  • Solar panels have been installed and are simply waiting for agncy clearance before going into use;
  • The Association is risk assessing a range of possible scenarios in response the threat of the Coronavirus.

 

AGENDA ITEMS

It had been proposed to celebrate Ray Storrier’s birthday after Tuesday bowls in early April. This decision will have to be reviewed following the cancellation of all organised bowls.

It was agreed to appoint Ron Cannings as the CNBC welfare officer. In this role Ron will keep track of members who are unwell, or whose families are unwell, as well as members in need of help in some way or another.

It was agreed to document the CNBC selection policy for pennants before the next pennants season commences.

 

NEW MEMBER

A membership application for Walter Keikowd was approved.

 

NEXT MEETING

The next meeting will be on Wednesday 15 April.

MINUTES OF THE CANBERRA NORTH BMC MEETING OF 19 FEBRUARY 2020

 

APOLOGIES – Bill Pollock, Hilary Merritt, Ray McInnes, Nathan Savino

 

CONFIRMATION OF MINUTES OF PREVIOUS MEETING

The minutes of the previous meeting were presented. Graeme Marks moved that the minutes be confirmed and this was seconded by Kate Schipp. The motion was carried.

 

BUSINESS ARISING FROM MINUTES

There was no business arising.

 

CORRESPONDENCE

A circular was received from Bowls ACT on 13 February concerning a process for airing grievances about poor behaviour by members of bowls clubs in the ACT and region.

The circular refers to instances of abuse, harassment and derogatory remarks to Bowls ACT staff, the Bowls ACT Board, opposition players, officials and others. The circular noted that Bowls ACT has in place a Code of Conduct and a policy on the use of social media and reminded clubs that their members are liable to disciplinary action for breaches of the Code or policy.

Clubs were asked to have their own code of Conduct. At CNBC the Association’s By-laws allow the BMC to sanction bowling members who misbehave during bowls events, but what constitutes misbehaviour and the available sanctions are not defined. CNBC will adopt the Bowls ACT Code of Conduct and policy in the use of social media.

Finally each club has been asked to appoint a Grievance Officer to be the first point of contact in the event that a grievance is raised against a club member. The interim Grievance Officer at CNBC will be Rob Rawson, until a more permanent arrangement is put in place.

Some other items from Bowls ACT about upcoming tournaments were forwarded to members.

 

REPORT FROM ASSOCIATION MANAGEMENT

The financial position is very good and ahead of schedule.

The TAB area will be expanded further so there will be some adjustments to the seating in the area often used by bowlers after games. Arrangements will be made to cater for bowlers.

The dining area is to be improved to provide better facilities for members.

The Association’s annual and longer term strategic plans are currently being drafted.

The BMC budget is likely to be reviewed in May/June this year, with a proposal for a 2 year budget.

 

AGENDA ITEMS

Guidelines for bowls organisers

The guidelines suggested by Margaret Bellchambers were accepted. It was agreed that the minimum number for charging green fees for an organised social game is 4 players. It was also agreed that the minimum number of players for paying prizes was 12.

King and Queen event and Sports Day

There was a discussion about upcoming events, mainly the King and Queen tournament and the Sports day. It was agreed that the special events committee would deal with these matters. It is highly likely that the King and Queen tournament will have to be moved due to the clash with the ACT 4s tournament.

Resignation of bowling member of the Board

Steve Cottle will be resigning as one of the 2 bowling members of the Board of the Association. Ned noted that this will create a short term vacancy until the next AGM of the Association in August. Short term vacancies are filled by the Association if necessary. They would, of course, take on board any recommendation from the BMC.

New Starters Kit

A document setting out basic information for new starters has been prepared and will soon be available to new bowling members.

 

GREENS REPORT

A written report was presented from Terry Doyle.

Number 1 green is coming back into play this week. Number 2 green is running pretty well and should pick up pace. Number 3 green is being renovated at the moment.

 

NEXT MEETING

Scheduled for Wednesday 18 March.